LC - Evaluations

An evaluation is an online training feedback form associated with learning activities.  This is a multi-step process that requires you to create an evaluation with questions and then assign it to relevant learning activities.

Evaluation must be completed BEFORE ANY learner has registered for the training or it will not work. Meaning, you will not be able to correct the settings for evaluations after anyone has registered. It also should not be done on the same day or after the class has been given as that may cause errors. 

You can use the Evaluations page to create and modify evaluations and their questions.  Once you do, you can then assign evaluations to learning activities.

1. Click Administration
   
   
2. Click Learning Management
   
   
3. Click Activity Management
   
   
4. Click Evaluations
   
   
   
   
   
5. Click New
   
   
   
   
   
6. Input the Name
   
   
7. Check the Active checkbox
   
   
8. Verify the Domain
   
   
9. Input a Description
   
   
10. Add Instructions
    
    
11. Scroll down to the bottom and click OK (not shown)
    
    
    
    
    
12. Click Questions
    
    
13. Click New. Note:  There are 3 question types you can select from here.  Comment, Multiple Choice, and Multiple Select.  This job aid will show how to create each type.
    
    
    
    

Comment Evaluation Questions

14. At the bottom set the Type to Comment (this is necessary to trigger the form set up which is dependent on the question type)
    
    
15. Fill in the Name
    
    
16. Add a Description
    
    
17. Input your Question Text
    
    
18. Select Required if you wish
    
    
19. Click OK. This will return you to the Questions page.
    
    
20. Click New (not shown) to add another question
    
    
    
    
    

Multiple Choice Evaluation Questions

14. At the bottom set the Type to Multiple Choice.
    
    
15. Fill in the Name
    
    
16. Add a Description
    
    
17. Input your Question Text
    
    
18. Select Required if you wish
    
    
19. Add in your answers in the Choice fields (there are ten of them)
    
    
20. Click OK. This will return you to the Questions page.
    
    
21. Click New (not shown) to add another question
    
    
    
    
    

Multiple Select Questions

14. At the bottom set the Type to Multiple Select
    
    
15. Fill in the Name
    
    
16. Add a Description
    
    
17. Input your Question Text
    
    
18. Select Required if you wish
    
    
19. Add in your answers in the Choice fields (there are ten of them)
    
    
20. Click OK. This will return you to the Questions page.
    
    
    
    
    
21. Navigate back to Evaluations and Click the checkbox next to it to select the evaluation you just created.
    
    
22. Under Task Select Activate Evaluation.
    
    
23. Click the Blue Arrow
    
    

You are now ready to assign the evaluation.

Adding the evaluation to a Learning Activity

24. Navigate to the Activity Management Page
    
    
25. Locate the Learning Activity you wish to attach the Evaluation and click Edit
    
    
    
    
    
26. Click Send to Stage (not shown)
    
    
27. Click Optional (not shown)
    
    
28. Select Evaluations which is on the Registration menu (not shown). This will open the Evaluations dialog box.
    
    
29. Click Add. This will open the Add Evaluations dialog box
    
    
    
    
    
30. Select the Evaluation you created
    
    
31. Click Next. This opens the Notifications Trigger dialog box.
    
    
    
    
    
32. Set the Notification Trigger. Options are:
    • Activity Start (For OLT's or ILT's)
    • User Complete (For OLT's or ILT's)
    • User Registration (for OLT's or ILT's)
    • User Launch (For OLT's)
      
      
33. Input the Trigger Offset (Trigger Offset should be set at "1" or greater. Zero may cause issues.)
    
    
34. Input Days to Complete the evaluation (recommend two weeks or less)
    
    
35. Set an Activity Evaluation date (if desired but not recommended)
    
    
36. Click OK
    
37. Click Ok on the bottom right of the screen (not Shown)
38. Click Validate for Production (not shown)
    
    
39. Click Move to Production (not shown)
    
    
    
    

40. Until the Evaluations are completed (timeframe given to complete evaluations), the class should be kept active.