Accessing the Optional Page from the Homepage
- Click Administration
- Click Learning Management
- Click Activity Management
- Click Learning Activities – this will take you to the Activity Management Page
Activity Management Page
Note: For this job aid example an existing learning activity was selected and the Optional Page is accessed by clicking on “Edit” next to that learning activity.
Click Edit – this will take you to the General Properties for the learning activity
Click the Optional button to access the Optional settings to configure additional properties
- Users
- Domains
- Organizations
- Jobs
- Audiences
- Topics
- Manager Assignment Settings
With appropriate permissions, end-users are able to assign training to selected users, organizations, jobs, or audiences. Training can be assigned as Required (mandatory) or Recommended (optional). Learners must be a member of the audience associated with the activity in order to see the assignment on their training schedule.
Management Users Page
This page is used to assign training to a list of users. Options for identifying the users include:
- Select users by domain
- Select users by organization
- Select users by job
- Select users by audience
- Select users by manager
- Select viewable users
- Select users by email, username, or NT account (separated by commas or semi-colons)
The examples in this document used Select Users by Audience option. Once the users have been selected you can apply additional settings to refine the assignment.
- Required – Learners must register and complete this mandatory training
- Recommended – Learners are free to choose whether they want to register and complete recommended training. This training is not mandatory.
Ignore Previous Completions – Select this checkbox if you want to assign the activity to the selected learners even if they have already completed the activity.
Assignment date – Choices are:
- Today
- A specified number of days from today
- A specific date
- No due date
- A specific number of days after today
- A specified date
- None
- 1 – Low
- 2 – Medium
- 3 – High
- 4 – Urgent
- 5 – Mandatory
Learner Assignment Notes – Anything added here appears on the learner’s Activity Summary page along with the activity Name, Additional Information, Requirement Details (i.e. why the learner requires this training). Because the end-user is assigning the entry displays as a Direct Assignment.
Administrator Notes – Appear beside the activity in the workspace. Only administrators can view these notes.
Once the users have been added by making selections in the Select Users Dialog boxes, a list of the users assigned to the training will display.
Management Domains Page
The Learning Center is made up of many domains representing various State of Washington organizations. These organizations sometimes have need to share a learning activity with another domain. This is where end-users would manage that sharing. If a learning activity is shared with other domains, it is visible in the domains it was shared with. Other BADS professionals can copy the activity if you selected the Can be copied optional setting. Note: You cannot revoke the share permission if the activity is in use in another domain. You can only choose to hide the learning activity from being used in the future. The Add Domain Permissions dialog boxes are where the sharing happens. The BADS professional selects the domain they wish to share with, and then they select what they are going to share. These options include:
- Users – Can manage users in shared domains
- Organizations – Can manage organizations in shared domains
- Jobs – Can manage jobs in shared domains
- Charges – Can manage charges in the shared domains
- Purchase Orders – Can manage purchase orders in the shared domains
Management Organizations Page
The examples in this document used Select Users by Audience option. Once the users have been selected you can apply additional settings to refine the assignment.
- Required – Learners must register and complete this mandatory training
- Recommended – Learners are free to choose whether they want to register and complete recommended training. This training is not mandatory.
Ignore Previous Completions – Select this checkbox if you want to assign the activity to the selected learners even if they have already completed the activity.
Assignment date – Choices are:
- Today
- A specified number of days from today
- A specific date
- No due date
- A specific number of days after today
- A specified date
- None
- 1 – Low
- 2 – Medium
- 3 – High
- 4 – Urgent
- 5 – Mandatory
Learner Assignment Notes – Anything added here appears on the learner’s Activity Summary page along with the activity Name, Additional Information, Requirement Details (i.e. why the learner requires this training). Because the end-user is assigning the entry displays as a Direct Assignment.
Administrator Notes – Appear beside the activity in the workspace. Only administrators can view these notes.
Management Jobs Page
The examples in this document used Select Users by Audience option. Once the users have been selected you can apply additional settings to refine the assignment.
- Required – Learners must register and complete this mandatory training
- Recommended – Learners are free to choose whether they want to register and complete recommended training. This training is not mandatory.
Ignore Previous Completions – Select this checkbox if you want to assign the activity to the selected learners even if they have already completed the activity.
Assignment date – Choices are:
- Today
- A specified number of days from today
- A specific date
- No due date
- A specific number of days after today
- A specified date
- None
- 1 – Low
- 2 – Medium
- 3 – High
- 4 – Urgent
- 5 – Mandatory
Learner Assignment Notes – Anything added here appears on the learner’s Activity Summary page along with the activity Name, Additional Information, Requirement Details (i.e. why the learner requires this training). Because the end-user is assigning the entry displays as a Direct Assignment.
Administrator Notes – Appear beside the activity in the workspace. Only administrators can view these notes.
Management Topics Page
The Library makes it easy for learners to find training based on subject (such as Diversity, Equity, and Inclusion). Activities do not appear in the Library unless they are associated with Library topics and/or subtopics. 
Management Audiences Page
Users must be a member of the audience associated with the activity in order to see the assignment on their Training Schedule. It is visible to anyone in a learner search or if associated with a topic. Note: It is important that the audience assigned in this step is the same as the audience assigned under the Registration - Audiences sub menu item. 
Manager Assignment Settings Page
End-users can allow managers to add, edit, and remove assignments for their managed and viewable learners. Your system administrator configures the manager assignment settings at the domain level, but you can update them at the activity level if needed. 
Social Sub Menu – This functionality is not being used at this time.
Social Collaboration Page
With the Learning Center it is possible to create social communities that are tied to activities created by end-users for their learners. By default, activity-based communities become Private upon creation, but a community owner can change the setting to Public. The community members include those with a registration status of Registered, in Progress, Waived, or Attended. No shows and canceled registrations are removed from the community. The membership status of community members updates shortly after the update of roster statuses (usually within 5 minutes).
If you create a community, you are recognized as the owner; however, you can assign other members as owners. Additionally, identified instructors are included as moderators in the community. Other users on the roster who are registered or who have completed status become contributors.
As end-users create the community, the name of the activity is replicated as the name of the community. However, end-users may edit the name later if they wish. 