Accessing the Optional Page from the Homepage
- Click Administration
- Click Learning Management
- Click Activity Management
- Click Learning Activities – this will take you to the Activity Management Page
Activity Management Page
Note: For this job aid example an existing learning activity was selected and the Optional Page is accessed by clicking on “Edit” next to that learning activity.
Click Edit – this will take you to the General Properties for the learning activity
Click the Optional button to access the Optional settings to configure additional properties
Web-based Training (online training, eLearning) sub menu – these properties only apply to online content (courses, documents, quick assessments, or virtual sessions). Adobe Connect, GoTo, Live Meeting, ILinc, and WebEx only apply if your domain has integrated with third-party providers of virtual classrooms.
- General
- Adobe Connect
- GoTo
- Live Meeting
- iLinc
- WebEx
- Zoom
- Quick Assessments
- Redirect Settings
You would use these properties for learning activities that are conducted over the web. Online Activities (eLearning), Web-based training that is accessed through the LMS, links to YouTube, or different web pages are the sort of activities you would want to use this sub menu for.
Update General Web Based Properties Page
After you’ve uploaded or linked content, you may want to modify general online properties for the activity. Upload minor updates to SCORM packages, associate launch methods, set the number of attempts and progress, set content play options, offline access, and duration of access for web-delivered content.
Launch Method – This can only be updated if the activity has never been moved to production. Once it is published once, the launch method is locked. Some file types or URLs require a specific launch method. In this case the launch method is locked and you can’t change it.
Launch URL (for linked activities only) – If you need to update the link, enter the new value in the Launch URL field.
Enable xAPI Tracking – Allows learners to track their interaction details.
No Registration Required – Learners can launch the activity without having to register for it first. This property is the same as the one on the Properties à Status page. Updating one, will update the other.
Maximum Attempts – Set the number of times a learner can register for an activity. If this field is left blank, learners can register as many times as they want. Note: if you set Maximum Attempts on an activity Can launch on Mobile app, users cannot download the activity and access it in offline mode. This is because the system needs to be able to track attempts and it needs to be online to do that.
Maximum tries per attempt – Set the number of tries included in each attempt for activities within a curriculum. This setting is useful for activities the learner can pass or fail, since you can give them multiple tries to pass the activity. Note: the Maximum tries per attempt only applies to activities included within a curriculum. Standalone activities just follow the Maximum attempts rule.
Disable the Maximum Attempts Reached Notification if the user previously passed the activity – This checkbox works with the Maximum Attempts Reached Notification which lets learners know when they’ve reached the maximum attempts allowed for the activity. If you select it, then once a learner passes the activity, they won’t receive this notification even if they retake the activity and reach the maximum number of attempts. If you leave it blank, learners who passed the activity still receive this notification.
Launch from Remote Server – For SCORM 1.2 and SCORM 2004 3rd edition only. If there are remote content servers, select this checkbox to require learners launch the content using a server that is geographically to them.
Show the Progress Details Page when a learner closes an online activity – sends learners to the Progress Details page when they close an online activity.
Show interaction details to learners on the Progress Details page - Allows learners to view the interaction details on the Progress Details page.
Enable Encoding for AICC URL (for AICC HACP only) – When communicating with the third-party vendor, TLC sends the user’s credentials and passwords in an encoded format which makes the account data more secure.
Can Launch on Mobile App – If the activity is mobile compatible, select this checkbox to make the activity accessible through the Mobile app. If you don’t’ select this checkbox, learners can’t register for or launch the activity from the Mobile app. Depending on domain settings, they may still be able to see the activity in Mobile.
Enable Content Replacement when Manifest File is modified (SCORM 1.2 and SCORM 2004 3rd edition only) – Allows administrators to replace SCORM 1.2 and SCORM 2004 3rd edition content even if the manifest file has been modified. This setting does not apply to SCORM 2004 4th edition v4 content.
Allow users to launch online content after they have completed it – this option lets learners launch online learners launch online courses multiple times. Allowing users to launch completed activities creates a new attempt and allows the learner to start from the beginning. This option only applies to activities with “No Registration Required” selected.
Allow user to review online content after they have completed it – This option lets learners review their content. When the learner goes to their Training Schedule’s Completed tab, a Review option displays on the Actions split button. Allowing users to review completed activities doesn’t overwrite their previous completion data. In review mode, there are no interactions between the content and the Learning Management System.
Content player settings – use this section to customize how the player displays to learners. Some of these options may be unavailable depending on the type of content you uploaded. For example, if you uploaded a native xAPI or SCORM 2004 v4 course, Hide SumTotal Player navigation is grayed-out because it’s not applicable with this type of content.
Hide SumTotal Player Navigation – Select this checkbox to hide the navigation options for online learning activities.
Set the display options for the content player window - None means the content player auto-adjusts to fit the content.
Open content player window in full screen mode means the content player always opens in full-screen mode.
Set the size of the content player window - allows you to set an exact Width and Height for the content player.
Disable scrollbars for content player window – no scrollbars display in the content player. Content-specific CSS can always override the scrollbar display behavior.
Open content player in native mode (SCORM 1.2 and SCORM 2004 3rd edition only) - Enables the rendering of HTML5 specific elements within the content. We recommend selecting this option if your content is HTMS5 enabled.
Online Content Access Duration – Use this section If you want the content to only be available for a set period of time.
Enable online content access duration: You have to select this checkbox to use the other options in this section.
Enter the number of days learners can access online content - Decide how many days (up to 999) learners will have access to the content.
Calculate course access duration from - Choose whether you want the access duration to begin when the learner registers for the activity (Registration date) or first launches it (Launch date).
For example, if you Enter the number of days as 60 and choose Registration date, if the learner registers for the activity on March 1, they’ll have access to the course for 60 days (until April 30). If the user re-registers for the activity after completing it, Learning Management will recalculate the access duration using the new registration date.
Mark users who have not completed the activity by the end of the duration as - If the learner doesn’t complete the online course by the duration deadline, TLC can automatically mark them as Passed or Failed, or you can select None and the learner’s status will stay as-is (such as "In Progress").
Select to use the default message - You can display a default message about the access duration in the Other Notes view of the activity’s roster. You can customize this message (up to 4000 characters) in the Other notes field if needed.
Roll-up lesson level details to the SCORM course - This option ensures TLC marks the activity as "complete" after the user finishes the course. Most content does this automatically, but older (legacy) content won’t.
Progress Report Base URL - This is for External Content activities only.
Web Based Training Quick Assessment Page
Quick assessments are online quizzes you can build to test your learners’ knowledge. They work best as part of an activity structure (like a curriculum) so you can check what your learners remember about the activities they have just completed. The Quick assessment activity type is comprised of Question Banks, which contain questions. You can associate one or more question banks with an assessment and then pick specific questions from each of the banks to create the full list of questions. Once you have the list of questions, the order can be randomized, or you can decide how many questions the learner must answer, or set a passing grade. 
Maximum time to complete assessment – allows you to enter the Hours and Minutes. If the learner doesn't complete the activity in the time allotted, the assessment gets marked as "Incomplete." Learners will see a timer when they launch the activity.
Randomize Options – allow the control of the display of questions in an assessment to ensure that each learner gets to view questions in a different order. You can use one of these options:
Selected questions within question banks - This option randomizes questions added directly from the question bank into the assessment.
Questions across question banks - This option randomizes the questions added directly from the question bank and the random questions you add across question banks.
Allow users to complete the assessment in more than one session - If the user needs to close the assessment and return at a later date, they do not need to start over. This option also "pauses" the timer if you've set a time limit.
Randomize order of options for multiple choice and multiple select questions - The possible answers for multiple choice and select questions appear in a different order for each user.
Show option-level feedback during the assessment to make it a practice assessment - Make this a practice assessment that gives users additional feedback. The assessment shows any Question feedback (entered when creating the question), displays the correct answer(s), and allows the learner to change their answer before they submit the assessment. Once submitted, the assessment is graded like a normal assessment and displays on the learner's Training Transcript. If you want to clear this pass or fail from their transcript, you need to remove the learner(s) from the activity roster.
Show result summary after users submit the assessment - When learners compete the assessment, they see a detailed summary of results. If this option is not selected learners only see if they passed or failed. If you select Show result summary after users submit the assessment, you can also enter general feedback in the Enter assessment feedback field. It appears at the top of the results page.
Allow users to view details of their responses on the Review page after they submit the assessment - Users can go over each question and compare their answers to the correct ones. Any Question feedback (entered when creating the question) displays as well.
Redirect Settings Page
Controls the settings for redirection after the player is closed. Settings modified at the Learning Activity level take precedence over Domain Settings.