Shared Drive Set-Up

The Shared Drive depends on a hierarchal folder structure to organize and make sense of files. It’s extra important then to establish a coherent and understandable filing structure.

As you set up your Shared Drive filing structure keep the following in mind:

• Things to avoid:
  • Lots of nested files – these make it harder to find things
  • Non-descript folder and file names – make sure others know what they are looking at
  • Long folder/file names – there is a limit to how long file names can be
• Things to adopt:
  • Folder structure conventions
  • File naming conventions
  • A retention and disposition process for records
  • Access controls