SharePoint Online – Sharing via Manage Access

A few of the benefits of using this method include:

• Silent sharing. You grant access and no one needs to be notified.
• Complete view of all who currently have access.
  
  

1. Browse to your Documents on your SPO site
   
   
   
   
   
2. We recommend creating folders for sharing. You can name them and choose colors for quick identification. To do this, click New then choose Folder.
   
   
   
   
3. Use the prompt to customize the Folder
   
   
   
   
4. Begin sharing by selecting the folder on the left using the circle next to the folder name. then click the 3 dots and select Manage Access.
   
   
   
   

   Clicking Manage Access allows you to both see who you are sharing with and make changes to the Sharing.
   
   

5. Locate the Grant Access icon and click it.
   
   
   
6. In this window, notice the areas indicated by these arrows in this screenshot. The pencil icon near where you type the “Name, group, or email” will change the level of access you are granting. The “Notify people” indicator will send a notification email if you leave it checked.
   
   
7. Once you are done adding people to the list of those you are granting access, click the “Grant Access” button. In this example, John Honnold is being granted View access and will not be notified.