Share My Outlook Calendar

Share your Microsoft 365 or Outlook.com calendar with people inside or outside your organization

1. Click on the calendar icon in the lower left corner of Outlook.
   
   
   

2. Select Share Calendar.

   
   
   

3. Click Calendar under your email address from the drop-down menu.
   
   

4. In the Calendar Properties dialog box, you will see that "My Organization" is listed with "Can view all details". By default, all DES employees can review your calendar details. 
   
   

5. If you would like to grant more permission or add another user to view your calendar, follow the steps remaining steps.
   
   
6. In the Calendar Properties dialog box, click Add
   
   

7. You can search for people from your address book or type in their email addresses in the Add box. When you're done adding names in the Add Users dialog box, click OK.
   
   

8. Back in the Calendar Properties dialog box, select the person's name or email address, then choose the level of details that you want to share with the person, then click OK.

   
   
   

9. The person you've shared your calendar with will receive a sharing invitation by email.
   
   

10. Once the recipient clicks Accept, they'll see your shared calendar in their calendar list.

I see a "This calendar can't be shared" error

If you see a message that says This calendar can't be shared, there are three possible reasons.

• The email address is invalid.

• The email address is an Microsoft 365 Group

• The email belongs to an external user who isn't part of your organization.