Common Meeting Types and Their Retention Requirements and Labels

Meeting

Retention

Retention Label

Staff meeting (leadership team, program/division meeting, unit meeting)

Retain for 2 years after the calendar year, then destroy.

003-Years-Delete-Creation Date

Retain for 3 years

Interview (DO NOT RECORD)

DO NOT RECORD. If recorded, the recording must be retained for 3 years after the job posting is closed.

003-Years-Delete-Labeled-Date

Retain for 3 years

Council/Interagency Workgroup

Retain for 6 years after the calendar year, then transfer to the State Archives.

007-Years-Keep-Modified Date

Retain for 7 years

Training (Not Mandatory)

Retain for 3 years after recorded or no longer used, then destroy

003-Years-Delete-Labeled Date

Retain for 3 years

Training (Mandatory)

Retain for 6 years after recorded or no longer used, then destroy.

007-Years-Delete-Labeled Data

Retain for 7 years