How long is my stuff kept?
|
Feature |
Default Retention |
Can I change the retention? |
How? |
|
Chat (between 2 people or more outside of a Channel) |
7 days |
No (See note, however) |
You can save copies of chats if conversation becomes important: How to Retain Teams Chats for More Than Seven Days
|
|
Files shared in chats |
Files will be kept in the sharer’s OneDrive. The link to the file will delete from Chat in 7 days. |
Yes |
You can assign a retention label in your OneDrive |
|
Non-Channel Meeting Recordings |
3 years |
Yes |
See: How to Change the Expiration of Teams Meeting Recordings
|
|
Posts (in Channels) |
Posts are kept indefinitely at this time. |
No |
(Instructions for saving Chats can also be used to save Teams Posts) |
|
Channel Files |
Whatever retention label is applied to the Files |
Yes |
See: · Applying or Changing a Retention Label to a Teams File or Folder · Applying or Changing a Retention Label to all Files in a Team Site · Applying or Changing a Retention Label to all Files in a Teams Channel |
|
Channel Meeting Recordings |
Default is 3 years. Instructions on changing this: |
Yes |
See: How to Change the Expiration of Teams Meeting Recordings |
How long should I keep things?
The retention of any item depends on its content and its function.
- For common record types and their retention labels, see: Common Records and Their Retention Labels
- For common meeting types and their retention labels, see: Common Meeting Types and Their Retention Requirements and Labels
- For record types not listed in these guides, please contact the Agency Records Officer, Rachel Thompson